Notice of Annual General Meeting – 2023


(A Company Limited by Guarantee)
A.C.N. 005 970 043      A.B.N. 48 005 970 043

REGISTERED OFFICE: Club House Place, Green Gully Reserve, Keilor Downs


NOTICE IS HEREBY GIVEN that the ANNUAL GENERAL MEETING of the company will be held at Clubhouse Place, Green Gully Reserve, Keilor Downs on Sunday 26th November 2023 commencing at 2.00 pm.

If the club is unable to hold the meeting on this date, you will be notified of an alternative arrangement.


  • Annual Report by President.
  • To receive, consider and adopt the audited financial statements of the company for the year ended 30th June 2023 together with the reports of the directors thereon.
  • Election of Office Bearers.
    Three Directors for a three (3) year term each.
    Club Secretary for a one (1) year term.
    Vice President – two (2) year term.

Nominations which shall be written and signed by the member and by their proposer and seconder should be lodged with the club secretary by e-mail at by Friday 3rd November 2023 at 5.00pm.
Nomination forms are available by downloading it from the club’s website.

  • Appointment of Auditors.
  • General: To transact any business that may be lawfully brought forward.

Nomination forms are available by downloading it by clicking this link on the club’s website 

Note to members regarding Financial and/or performance queries.

Members who wish to raise any queries or seek information at the club’s Annual Meeting about the income statement, the balance sheet, cash flow statement, or associated finances or about the overall performance of the Club are asked to give the Secretary notice in writing of their queries or request at least seven (7) days prior to the meeting.  This will enable properly researched replies to be prepared for the benefit of members. This must be in by Monday 20th, November 2023.

Annual Report

The Corporations Act now provides that companies limited by guarantee are only required to send copies of Directors Report, Financial Statements and Auditors Report to those members who make a written request for those reports. Once such a request is made it is a standing request for the reports each year thereafter.

Election of Directors

 No person shall be eligible to be elected as a Director unless that person has been a full member of the company for no less than twenty-four (24) months standing on the closing day for nominations.

Dated 25th October 2023